When an event organiser plans an event that has to meet certain specifications, finding the right location is part of completing the job. To ensure that the event takes place at a venue that meets the expectations of the participants, the organiser works closely with a location scout. Below, we explain what the work of a location scout entails.
What is a location scout?
A location scout mainly receives assignments from event organisers or event management companies who need a suitable venue for an upcoming event. The location scout’s subsequent search may cover a wide range of locations, such as conference centres, event halls, hotel conference rooms, parks and historic buildings.
To ensure that all of the organiser’s specifications can be met, the location scout also checks the facilities and services on site. In addition, they inquire about specifications regarding capacity, parking, barrier-free access, lighting, security, acoustic properties, costs and catering options.
During their search, they must understand the organiser’s needs and requirements and be able to think creatively and quickly to find solutions to unexpected challenges. Their job may also require them to work with other professionals whose needs must also be taken into account during the event.
Once the location scout has compiled a list of potential venues, they present it to their client and also give their recommendations. The organiser can then select the most suitable location for the event. Location scouts are also commissioned to search for film locations.
